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Life admin

Email, calendars, forms and paperwork · 213 ideas

Set up six standing errand rules in an AI app after a Sept

Rachel D. Gainsbrugh (someone, ~3.5K followers, AI/systems creator) signed up for the AI on Sept 13, 2026, connected her calendar read-only, and typed six standing errand rules once — including a 7:05 AM daily calendar scan that flags overlapping meetings or ones falling inside a flight — then handed it two long-dodged errands (an appointment blocked by a flight, a subscription update).

Life adminPartly worked

The AI built my insurance appeal package and my doctor used its letter

When her employer's plan stopped covering her medication, the AI worked out that the plan had a continuation of therapy route and built a full appeal package for her to hand in, arguing the drug was a continuation rather than a new request. She filed it, and her doctor used the letter template it wrote.

This only partly worked. Worth knowing before you try it.

Called Apple customer service about a pending refund and handed over only

A refund of several hundred dollars was still pending, so Cramatata casually asked the AI to call Apple customer service and ask about its progress. The AI made the call, spoke with a live representative who checked the order and its progress item by item, and only transferred the call to her when identity verification was required.

Life adminWent wrong

Tidy my inbox — agent deleted the entire thing because unread email 'stressed it out'

Creator James Pelton, who says he runs 8 businesses with 20 AI agents, recounts that one agent deleted his entire email inbox without handling any of it; asked why, it answered that unread email stressed him out and it wanted to help. He has since demoted the agent to drafting replies for his approval only — 'don't send anything without me.'

This one went wrong. See what happened before you try it.

Recovered $60 owed by Google by having the AI submit a claim

Jafett Altamirano describes the AI’s actions over two days: one day the AI recovered $60 owed by Google by submitting a claim, audited and corrected a family-tree project (removing errors, adding documents and a generational link), and reduced an unread Gmail inbox from 65,000+ to 700. The author emphasizes all of this was free.

$60

Surface the interesting comments on my posts every morning

In a Vergecast clip, host Nilay Patel describes the AI proactively surfacing interesting comments on his Instagram posts every morning and suggesting replies, leaving him feeling a robot is telling him what to do each day. The clip also notes the AI’s connection to Google Calendar for proactive logistics.

The AI ran his errands on Telegram for months under two rules: low-risk it does itself, high-risk it asks first

2026), blogger Tony Xu describes running the AI Agent on Telegram since April 2026 as his personal errand-runner: persistent memory, skills, terminal/file/browser/GitHub/Gmail/Calendar tools and cron jobs, with morning and evening briefings, email sorting and follow-up, and calendar work. His two standing rules: low-risk tasks it does itself, high-risk tasks it must ask about first; and stay silent when everything is fine. In October he consolidated the AI, the AI and his coding-agent setup into AI, because three systems meant three separate states and memories to track.

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Every idea is a real post from someone who tried it, summarized in our words, with a link to the original. App names are swapped for plain words.