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Life admin

Email, calendars, forms and paperwork · 219 ideas
Life adminWent wrong

Clear the marketing clutter out of my Gmail and unsubscribe me

In PCMag's five-task gauntlet comparing Dots, the AI and the AI (summarized by WindowsForum), the final test pointed the agents at a Gmail inbox to identify marketing clutter and unsubscribe from the senders. The AI identified the emails but failed to launch its browser to actually follow through on external unsubscribe links when required, leaving the execution undone; Dots, by contrast, catalogued 700+ senders and clicked through unsubscribe pages.

This one went wrong. See what happened before you try it.

Send me a weekday morning summary across all 16 of my calendars

The developer set a scheduled job in plain words: every weekday at 8:30, send events from all calendars plus emails needing a reply, in five lines or fewer. The first run arrived at 8:44 with an apology for the delay, covered all 16 calendars, removed duplicate events and listed private events by time only.

Run my 6:15 a.m. morning brief and my standing checks

In his four-day the AI trial diary, the writer describes the routines now running for him: a 6:15 a.m. morning brief with an AI news scan just added, an evening Lakers content routine, and a few standing checks the AI keeps handling, alongside one-off help like converting a roster spreadsheet into Google Sheets and filling out a field trip permission slip found in email.

Life adminWent wrong

The AI went through my calendar and changed half the dates

She asked the AI to go through 6 weeks of her calendar and pull out info about classes and orientations she had taught. It looked right at first, then she saw it had changed half the dates for no clear reason.

This one went wrong. See what happened before you try it.

Set up six standing errand rules in an AI app after a Sept

Rachel D. Gainsbrugh (someone, ~3.5K followers, AI/systems creator) signed up for the AI on Sept 13, 2026, connected her calendar read-only, and typed six standing errand rules once — including a 7:05 AM daily calendar scan that flags overlapping meetings or ones falling inside a flight — then handed it two long-dodged errands (an appointment blocked by a flight, a subscription update).

Scan and categorise my Instagram DMs every morning

Agency owner Rui Fu (someone, 253K followers) demonstrates the daily system he shows for the AI: an 8 AM scan of the last 24 hours of Instagram DMs, categorised into brand partnerships, collaboration requests, fan messages and spam so he wakes up to only the important ones. The tutorial also shows an auto-reply rule for guide inquiries and offers his prompt guide in exchange for comments.

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Every idea is a real post from someone who tried it, summarized in our words, with a link to the original. App names are swapped for plain words.